Academic Continuity

Digital Classroom Services is prepared to help the Rutgers community continue to hold classes during any disruption caused by COVID-19. Many DCS rooms include technology that can be used to video conference, stream, and/or record classrooms sessions. To best help you prepare for class disruptions, we have provided possible solutions to various scenarios. While this information is intended to help you plan and use various solutions, you may always contact our office to explain your situation and receive guidance on how to proceed.

Reminder: the University has created a COVID-19 website dedicated to providing information and updates on the response, including a section for faculty resources. Please visit this site regularly for up-to-date information and resources.

During the Suspension of Face-to-Face Class Meetings

While in-person class meetings are cancelled, there are several different ways you might wish to conduct class virtually. We have identified three common scenarios that you might consider, along with the best way to proceed for each. Select a scenario from the list below for more information.

Scenario 1:  You will teach class remotely.

There are various online tools that can be used conduct class virtually. Using a Learning Management System (LMS) is an excellent way to organize class information, resources, and materials in one place (Rutgers–New Brunswick supports Sakai and Canvas). LMSs also include options for recording, streaming, or video conferencing. For assistance using Learning Management Systems and online tools for instruction, visit Teaching and Learning with Technology's Emergency Preparedness page

Scenario 2:  You will teach from your classroom.

DCS has various classrooms designed to facilitate virtual instruction. To learn about your classroom's capability, locate it on the Synchronous Capability Chart. Then, select your room's capability below to get more information about the options available to you. 

Synchronous Learning Space

Video Conferencing: This room allows students to see and hear the instructor through an audio/video feed and view class content (e.g. PowerPoint). Remote students can also participate in class discussions; their voices will be audible in the room as their faces show on one of two displays at the front of the classroom. To video conference, set up and join your class using our Using Webex to Video Conference in a Synchronous Learning Space. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Classroom Access & Assistance Request Form.

Recording: Video conference sessions can be recorded by following the Using Webex to Video Conference in a Synchronous Learning Space and selecting the record feature in the Webex software. This approach may also be used if you do not wish to video conference but do want to record class for future use by students.

Synchronous Learning Spaces:
Chemistry & Chemical Biology: 1303
Institute of Food Nutrition & Health: 205
Rutgers Academic Building: 1170
Tillett Hall: 224

Camera-Equipped Spaces

Streaming: This room is equipped to enable students to stream class so they can watch a video feed of the instructor, see content (e.g. PowerPoint), and listen to audio. Camera-equipped spaces are not tailored for allowing remote students to participate. Follow the instructions for using Webex or BigBlueButton to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Classroom Access & Assistance Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Camera-Equipped Spaces:
Biomedical Engineering Building: 102
Institute of Food Nutrition & Health: 101
Fiber Optics Materials Research Building: EHA
Food Sciences: 101, 109, AUD
Richard Weeks Hall: 102, 105
Tillett Hall: 232, 254

Audio and Screencasting Room

Streaming: This room is equipped to allow students to listen to the instructor's voice and view content (e.g. PowerPoint) over the web. Follow the instructions for using BigBlueButton or Webex to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Classroom Access & Assistance Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Audio & Screencasting Rooms:
Allison Road Classrooms: 103
Art History Building: 200
Bartlett Hall: 123
Beck Hall: AUD
Biological Sciences: 205
Computing Research & Education Building (CoRE): 101
Cook/Douglass Lecture Hall: 102, 109, 110
Engineering Building: 120
Heldrich Science Building: 106, 201, 206
Hickman Hall: 101, 118, 119, 138, 204, 205, 207, 211
Hill Center: 114, 116
Loree Hall: 020, 022, 115
Lucy Stone Hall: A142, A143, B115, B117, B269, AUD
Milledoler Hall: 100
Murray Hall: 210, 211, 212, 213, 301
Pharmacy: 111, 115
Rutgers Cinema: 1, 3
Ruth Adams Building: 001, 206
Richard Weeks Hall of Engineering: 206
Science & Engineering Research Center: 111, 117, 118
Scott Hall: 123, 135
Rutgers Academic Building: 1180, 2125, 2160, 2225, 2400, 4225
School of Communication & Information: 212
Tillett Hall: 116, 226, 232, 242, 257264
Van Dyck Hall: 211
Voorhees Hall: 105

Any other space
Fill out a Classroom Access & Assistance Request Form to request a room that can be used for your class. Streaming your class enables remote students to hear your voice, and view your content (e.g. PowerPoint). You can also record the stream for future use or simply make a class recording of yourself for future use by students.
Scenario 3:  You would like to use a different classroom with synchronous capability.

DCS has several Synchronous Spaces designed specifically for video conferencing, streaming, and recording. Look up your classroom on the Synchronous Capability Chart. If your room does have synchronous capability, you can learn more about your options by selecting its capability in Scenario 2 above.  If your room does not have the capability you require, fill out a Classroom Access & Assistance Request Form. We can work with Scheduling & Space Management to try to locate a more suitable classroom.


Following the Resumption of Face-to-Face Class Meetings

After face-to-face classes resume, some students or instructors still might not be able to attend class in-person. Many DCS classrooms are equipped with technology that can help you video conference, stream, or record your class for students who can not physically be present. The following scenarios outline your options based on who is unable to attend and what classroom you are using. Select a scenario from the list below for more information.

If you have any questions, fill out an Assistance Request form and we can help you explore your options, develop a plan, and conduct virtual class meetings.

Scenario 1: Class is meeting in a room and students are not able to attend in person.

Look up your classroom on the Synchronous Capability Chart and click on your room's "Synchronous Capability" type below. 

Synchronous Learning Space

Video Conferencing: This room allows students to watch a video feed of the instructor, view class content (e.g. PowerPoint), and hear both the instructor and in-room students. Remote students can also participate in class discussions; their voices will be audible in the room as their faces show on one of two displays at the front of the classroom. To video conference, set up and join your class using our Using Webex in a Synchronous Classroom (in-class instructors). You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Video Conference & Streaming Request Form.

Recording: Video conference sessions can be recorded by following the Using Webex in a Synchronous Classroom (in-class instructors) and selecting the record feature in the Webex software. This approach may also be used if you do not wish to video conference but do want to record class for future use by students.

Synchronous Learning Spaces:
Chemistry & Chemical Biology: 1303
Institute of Food Nutrition & Health: 205
Rutgers Academic Building: 1170
Tillett Hall: 224

Camera-Equipped Spaces

Streaming: This room is equipped to enable students to stream class so they can watch a video feed of the instructor, see content (e.g. PowerPoint), and listen to audio. Camera-equipped spaces are not tailored for allowing remote students to participate. Follow the Using Webex in a Camera-Equipped Space to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Video Conference & Streaming Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Camera-Equipped Spaces:
Biomedical Engineering Building: 102
Institute of Food Nutrition & Health: 101
Fiber Optics Materials Research Building: EHA
Food Sciences: 101, 109, AUD
Richard Weeks Hall: 102, 105
Tillett Hall: 232, 254

Audio and Screencasting Room

Streaming: This room is equipped to allow students to listen to the instructor's voice and view content (e.g. PowerPoint) over the web. Follow the Using Webex in an Audio & Screencasting Room instructions to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Video Conference & Streaming Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Audio & Screencasting Rooms:
Allison Road Classrooms: 103
Art History Building: 200
Bartlett Hall: 123
Beck Hall: AUD
Biological Sciences: 205
Computing Research & Education Building (CoRE): 101
Cook/Douglass Lecture Hall: 102, 109, 110
Engineering Building: 120
Heldrich Science Building: 106, 201, 206
Hickman Hall: 101, 118, 119, 138, 204, 205, 207, 211
Hill Center: 114, 116
Loree Hall: 020, 022, 115
Lucy Stone Hall: A142, A143, B115, B117, B267, B269, AUD
Milledoler Hall: 100
Murray Hall: 210, 211, 212, 213, 301
Pharmacy: 111, 115
Rutgers Cinema: 1, 3
Ruth Adams Building: 001, 206
Richard Weeks Hall of Engineering: 206
Science & Engineering Research Center: 111, 117, 118
Scott Hall: 123, 135
Rutgers Academic Building: 1180, 2125, 2160, 2225, 2400, 4225
School of Communication & Information: 212
Tillett Hall: 116, 226, 232, 242, 257, 258, 264
Van Dyck Hall: 211
Voorhees Hall: 105

Any other space
Fill out a Video Conference & Streaming Request Form to request additional equipment that can be used to stream or record your class. Streaming your class enables remote students to hear your voice, and view your content (e.g. PowerPoint). You can also record the stream for future use or simply make a class recording of yourself for future use by students.
Scenario 2: Class is meeting in a room and the instructor is not able to attend in person.

DCS has various classrooms designed to facilitate virtual instruction. To learn about your classroom's capability, locate it on the Synchronous Capability Chart. Then, select your room's capability below to get more information about the options available to you. 

Synchronous Learning Space

Video Conferencing: Your room is equipped to allow for two-way communication, viewing, and content sharing. Set up and join your class using our Synchronous Classroom Instruction for Remote Instructors. Someone in the classroom will need to join your session during class time. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Video Conference & Streaming Request Form. Please contact the DCS Help Desk with any additional questions.

Recording: Video conference sessions can be recorded by following the Using Webex in a Synchronous Classroom (in-class instructors) and selecting the record feature in the Webex software. This approach may also be used if you do not wish to video conference but do want to record class for future use by students.

Synchronous Learning Spaces:
Chemistry & Chemical Biology: 1303
Institute of Food Nutrition & Health: 205
Rutgers Academic Building: 1170
Tillett Hall: 224

Any other space

Streaming: Your classroom is capable of receiving your audio, video, and content (e.g. PowerPoint) for student viewing via a web stream. Use the information on the Rutgers Webex site to create and start a video conference session. Someone in the room will need to be invited to join and do so on the classroom's system. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Video Conference & Streaming Request Form.

Video Conferencing: In addition to your students being able to hear and see you and your content (e.g. PowerPoint), if you would like to be able to hear and/or see your students, fill out a Video Conference & Streaming Request Form. In smaller rooms, DCS can provide a microphone and camera to capture all students. In larger rooms, we can set up a dedicated camera and microphone that students can come up to when they wish to participate.