Academic Continuity

Digital Classroom Services is prepared to help the Rutgers community continue to hold classes during disruptions caused by COVID-19. Many DCS rooms include technology that can be used to videoconference, stream, and/or record classrooms sessions. To best help you prepare for class disruptions, we have provided possible solutions to various scenarios below. While this information is intended to help you plan and use various solutions, you may always contact our office to explain your situation and receive guidance on how to proceed.

Reminder: the University has created a COVID-19 website dedicated to providing information and updates on the response, including a section for faculty resources. Please visit this site regularly for up-to-date information and resources.

Remote Instruction Classes

There are several different ways you might wish to conduct class remotely. We have identified two common scenarios that you might consider, along with the best way to proceed for each. Select a scenario from the list below for more information.

Scenario 1:  You will teach from home, an office, or some other non-classroom location.

There are various online tools that can be used conduct class virtually. Using a Learning Management System (LMS) is an excellent way to organize class information, resources, and materials in one place (Rutgers–New Brunswick supports Sakai and Canvas). LMSs also include options for recording, streaming, or video conferencing. For assistance using Learning Management Systems and online tools for instruction, visit Teaching and Learning with Technology's Emergency Preparedness page

Scenario 2:  You would like to utilize a DCS classroom to conduct class remotely.

DCS has several Synchronous Spaces designed specifically for video conferencing, streaming, and recording. You might wish to use a classroom to have access to technology like cameras and microphones, teaching tools like blackboards, or assistance from DCS support staff. Please fill out a Classroom Access & Assistance Request Form. We will then work with you to identify an appropriate classroom, develop a class plan, and help you carry it out during the semester.


Face-to-Face Classes

Some students or instructors still might not be able to attend class in-person. Many DCS classrooms are equipped with technology that can help you videoconference, stream, or record your class for students who can not physically be present. The following scenarios outline your options based on who is unable to attend and what classroom you are using. Select a scenario from the list below for more information.

If you have any questions, fill out a Classroom Access & Assistance Request Form and we can help you explore your options, develop a plan, and conduct virtual class meetings.

Scenario 1: Class is meeting in a DCS classroom and students are not able to attend in person.

Look up your classroom on the Synchronous Capability Chart and click on your room's "Synchronous Capability" type below. Note that if your room is not listed or if your room does not have capability you need, you may fill out a Classroom Access & Assistance Request Form.

Synchronous Learning Spaces

Video Conferencing: This room allows students to watch a video feed of the instructor, view class content (e.g. PowerPoint), and hear both the instructor and in-room students. Remote students can also participate in class discussions; their voices will be audible in the room as their faces show on one of two displays at the front of the classroom. To videoconference, set up and join your class using our Using Webex in a Synchronous Classroom (in-class instructors) or Using Zoom to Videoconference in a Synchronous Learning Space (in-class instructors). You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Videoconference & Streaming Request Form.

Recording: Videoconference sessions can be recorded by following the Using Webex in a Synchronous Classroom (in-class instructors) or Using Zoom to Videoconference in a Synchronous Learning Space (in-class instructors) and selecting the record feature in the app. This approach may also be used if you do not wish to videoconference but do want to record class for future use by students.

Camera-Equipped Spaces

Streaming: These rooms are equipped to enable students to stream class so they can watch a video feed of the instructor, see content (e.g. PowerPoint), and listen to audio. Camera-equipped spaces are not tailored for allowing remote students to participate via a video connection. Follow the Using Webex in a Camera-Equipped Space to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Videoconference & Streaming Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Audio and Screencasting Rooms

Streaming: These rooms are equipped to allow students to listen to the instructor's voice and view content (e.g. PowerPoint) over the web. Follow the Using Webex in an Audio & Screencasting Room instructions to set up and run a live stream. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Videoconference & Streaming Request Form.

Recording: If you are streaming your class, you can record the stream by pressing the record button in the Webex app. If you are not streaming the class and wish to make a recording for students who are unable to attend, follow our Kaltura instructions.

Any other space
Fill out a Videoconference & Streaming Request Form to request additional equipment that can be used to stream or record your class. Streaming your class enables remote students to hear your voice, and view your content (e.g. PowerPoint). You can also record the stream for future use or simply make a class recording of yourself for future use by students.
Scenario 2: Class is meeting in a room and the instructor is not able to attend in person.

DCS has various classrooms designed to facilitate virtual instruction. These rooms can be used to conduct classes in which the students are in-class but the instructor, as well as some students, are not. To learn about your classroom's capability, locate it on the Synchronous Capability Chart. Then, select your room's capability below to get more information about the options available to you. Note that if your room is not listed or if your room does not have capability you need, you may fill out a Classroom Access & Assistance Request Form.

Synchronous Learning Space

Video Conferencing: Your room is equipped to allow for two-way communication, viewing, and content sharing. Set up and join your class using our Synchronous Classroom Instruction for Remote Instructors. Someone in the classroom will need to join your session during class time. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Videoconference & Streaming Request Form. Please contact the DCS Help Desk with any additional questions.

Recording: Videoconference sessions can be recorded by following the Using Webex in a Synchronous Classroom (in-class instructors) and selecting the record feature in the Webex software. This approach may also be used if you do not wish to videoconference but do want to record class for future use by students.

Any other space

Streaming: Your classroom is capable of receiving your audio, video, and content (e.g. PowerPoint) for student viewing via a web stream. Use the information on the Rutgers Webex site to create and start a videoconference session. Someone in the room will need to be invited to join and do so on the classroom's system. You may request to have someone from DCS assist you in preparing for class and to help you connect during class time by filling out a Videoconference & Streaming Request Form.

Video Conferencing: In addition to your students being able to hear and see you and your content (e.g. PowerPoint), if you would like to be able to hear and/or see your students, fill out a Videoconference & Streaming Request Form. In smaller rooms, DCS can provide a microphone and camera to capture all students. In larger rooms, we can set up a dedicated camera and microphone that students can come up to when they wish to participate.